February, 2024 Board Meeting Minutes

Feb 9, 2024 | FANS Board Meeting

Attendees: Amy Edwards Kim Bishop  Rebecca LaBeth Matt Diederich   Misty Valenta April Pfeifer

  1.  12:00 pm Call to order
  1. Previous meeting notes were approved
  1. Report from Treasurer:
  2.  Expenses: expecting information on this soon

IV.  Report from Assistance Request Team MDD

  1.  26 requests total Approved: 16985, funded 7202.41
  2.  New Members:  Need new members, any help is appreciated.
  3.  Cards for Mary/Trisha Matt will loop back around after talking to them.  They are both planning on getting cards

V. Fundraising

  1.  Bets for Pets; AP-in planning stages

VI.  Old Business

  1.  Presentation for shelter volunteers/fosters on different orgs MDD; has framework set and will get a draft out to us soon; will be presenting to staff and Assistance team; will probably do index cards with high points for staff so they can refer to it
  2. Potential training sponsorships AP- can’t move forward until we get charitable status with the specific Companies

VII. New Business 

  1. MDD do we want to continue to cover fence repairs? Misty suggested we cover because of RR stance on “dangerous dogs”; Amy will investigate if we can get some comps or discount on some fences with some of her contacts; will discuss further once it is investigated
  1. Matt needs help w/ Treasurer spot being filled; Kim B will help Kim D find a replacement. April suggests that we may have maxed out opportunities for our current volunteer pool.  Maybe a good idea for Board Members to contact people in the animal welfare world to see if someone would be interested
  1. Discussion of tightening the Mission Statement.  MV  we need to think about what the mission is.  Just shelter or different programs?   Discussed the mission and what we want to stand for. Matt suggests that we get Trish, Mary on a call with Board members about directly tying FANS and shelter together. Extended conversation of rapid growth of FANS and possible changes

VII.  Other Business

X. Adjourn at 12:54 pm

July, 2023 BOARD MEETING MINUTES

FANS OF WCRAS BOARD MEETING JULY 17, 2023
I. 12:01 Meeting called to order with Misty Valenta, Matt Diederich, April Peiffer, Kim De Araujo, Kim Bishop, Rebecca LaBeth
II. Vote to approve previous meeting notes-Matt proposed, Rebecca approved, all voted in favor
III. Report from Treasurer: Kim D presented. Discussed current balances and disbursements. Discussed sending Thank You cards from FANS for large donations. April has some cards printed w/ FANS logo to contribute; Mary B will send thank you cards. Discussed moving funds to savings with a higher yield. Cheryl suggested checking with Chase they seem to have high interest rate; Kim D checking w/ Tara about AATFCU about their returns.
IV. Report from Assistance Request Team=total requests 29. Of the 29 there were 23 requests for dogs and 6 for cats. Total funds voted: $7,963.05. Total funds disbursed: $7,913.64. Total funds pending: $769.34. Matt is circling around with Assistance Team about individual debit cards for a few members.
V. Fundraising – no new business.
VI. Old Business:
a. Reminder on Birthday fundraiser. Matt reminded everyone to do birthday
fundraising and it is being tracked for comparison to Amplify Austin. We are
doing pretty well so far with these.
b. Matt working on presentation for shelter volunteers/fosters on different
organizations.
c. Matt discussed updates to GSuite admin panel for email accounts, names and
access for VP/Treasurer
d. April still working on potential training sponsorships
VII. New Business:
a. Matt discussed that Apple is doing a new volunteering rollout. We may see
additional volunteers at the shelter for volunteering activities. Matt still working
on and if it happens Apple will be providing matching funds
b. Kim D led discussion on Vista Print. They need business ID number for taxes
VIII. Other Business:
a. Misting is working on grant funds for washing machines. Misty and April
scheduling meeting with the Foundation to discuss.
Meeting Adjourned at 12:33 PM. Next meeting scheduled for Sept 18 at 12:00 PM